All policies have been revises and/or updated as of 07/2017

ZERO TOLERANCE POLICY

The Halifax Youth and Recreation Department reserves the right to have a ZERO TOLERANCE policy. Zero tolerance imposes automatic punishment for infractions of a stated rule, with the intention of eliminating undesirable conduct. This policy is a policy that will punish all persons for any infraction of a rule, regardless of age, accidental mistakes, ignorance, or extenuating circumstances.

In terms you may understand better: Zero Tolerance means that The Halifax Youth and Recreation Department reserves the right to not allow disrespectful behavior (such as any kind of harassment, bullying, having a "potty mouth", writing improper comments, demonstrating improper dress, etc). Our Zero Tolerance policy is in affect at all times; at every event that we host, on our website, and also on our Facebook page. Anyone (child or adult) who partakes in any Halifax Youth and Recreation Department's events, who visits our website, and/or “likes” Halifax Youth and Recreation on Facebook" and displays any type of behavior that could be breaking our zero tolerance policy in, anyway will be subject to consequence. The Halifax Youth and Recreation Department has put this policy in place to ensure our children's safety at our events, programs, and online at our websites. We can assure you that our staff has been educated on how to identify when someone maybe breaking this policy and also our staff has been instructed on how to report these types of incidents to Program Coordinators and Directors. Also Halifax Youth and Recreation Department has tools in place to record and track all content that comes through on our website and also our Facebook page. The Halifax Youth and Recreation Department works hard to provide fun and safe events for our communities' children, we ask that Parents/Guardians please be understanding of our policies, and of course, if anyone has any questions please feel free to contact The Halifax Youth and Recreation Department.

REGISTRATION FORMS POLICY

The Halifax Youth and Recreation Department's registration form policy is written the same for ALL PROGRAMS that the department offers, however language may be altered on each actual form to better suited the program that the form is for. Also this policy is written to keep all informed and to educate everyone on why we request the type of information from the Parent(s) and/or Guardian(s) regarding the Student/Participant. It is as follows:

The Halifax Youth and Recreation Department reserves the right to collect a registration form from each student/participant in each program that the department offers.*Please Note: This does not mean every program will require a registration form. If the program requires a form it will be issued and posted on our forms page. The registration form requests specific information needed in order for the Halifax Youth and Recreational staff to provide a safe environment for each student/participant.

This information ranges from important medical information regarding the student/participant (medical conditions, allergies, current medications), emergency contact names and phone numbers, also written permission from the Parent(s) and/or Guardian(s) for the Halifax Youth and Recreation Department staff to allow for medical transport by ambulance (to a choice of 3 hospitals or nearest hospital; If the hospital that you prefer is not listed please handwrite it on the form.) and medically necessary treatment by emergency responders and hospital staff only  in the event of any emergency. Also the registration form allows for Parent(s) and/or Guardian(s) to grant permission to list 3 Car Poolers {additional people chosen by the Parent(s) and/or Guardian(s)} to dismiss their child from the program.

Also the registration form allows for Parent(s) and/or Guardian(s) to grant permission to list 3 Car Poolers {additional people chosen by the Parent(s) and/or Guardian(s)} to dismiss their child from the program.

The purpose of the registration form is to allow Parent(s) and/or Guardian(s) to provide permission for someone other than the Parent/Guardian to dismiss their child and to also provide emergency information to the Halifax Youth and Recreation Department. If someone tries to dismiss a student that is not authorized through the Parent/Guardian on the registration form, then the student will not be allowed to leave with that person until we speak with the Parent/Guardian. Halifax Youth and Recreation Department also reserves the right to not allow the student to leave with authorized and/or unauthorized people if it is not safe to.

The emergency information on the form will be used only in the event of an emergency and also in the event that the Parent(s) and/or Guardian(s) or Emergency Contact cannot be reached. The information from the registration forms will be uploaded to a student list for each program; this list is then distributed to Halifax Youth and Recreation Staff (teachers, supervisors) and will be used for attendance purposes, dismissal purposes and also in the event of an emergency. This information will be kept private as the Halifax Youth and Recreation Department must and will obey privacy rights. This information will only be viewed by Halifax Youth and Recreation Staff and (if needed) emergency personnel (EMT, PARAMEDIC, HOSPITAL PERSONELL).

The Halifax Youth and Recreation Department reserves the right to only accept completed forms. The Halifax Youth and Recreation Department’s definition of a Completed Form is:  A registration form with each section filled out by the Parent(s) and/or Guardian(s) with correct information, also Parent(s) and/or Guardian(s) signature must be obtained on the form where it is requested in order for the form to be accepted. If the form is filled out incorrectly, the Halifax Youth and Recreation Department will not be responsible for the incorrect information provided regarding the student/participant if an emergency should occur.

The Halifax Youth and Recreation Department reserves the right to reject a student/participant from enrolling/participating in a program if the registration form is not completed correctly or if any section is left “blank”.  Also the Halifax Youth and Recreation Department will not offer a refund if this should occur. Registration forms are required to be submitted to the Halifax Youth and Recreation Department along with any required payment for the program before the program begins.

HYRD AFTER SCHOOL PROGRAM PRICING & DISCOUNT POLICY

The Halifax Youth and Recreation Department's after School Program Pricing & Discount Policy is written the same for ALL PROGRAMS that the department offers. Please note there are no exceptions regarding the pricing & discount policy (this includes any payment deadlines), also this policy is not administered or property of any other business entity other than Halifax Youth and Recreation Department. This policy can change without notice. Please read carefully.

Cost per Session per Program per Student: $40.00 If a student(S) is enrolled in multiple programs then a separate check must be written for each program, no discount applies to multiple program sign up, the pricing is $40 per session per program.

Each Program is a separate account therefore a separate check must be written for each program that student(s) are signed up for. The Halifax Youth and Recreation Department cannot "split" a check between programs.

DISCOUNT:

Cost per Session per Program for two or more students: $65 for 2 students; $85 for 3 or more students *Multiple students must be registered in the SAME program AND session in order for discount to be applied.   No other discounts will be applied with this discount. Cost per Sessions per HASAP Student: $25.00 *No other discount will be applied in conjunction with the HASAP Discount. Also Halifax Youth and Recreation may request proof of registration in the HASAP program at any time. If verification can not be provided to HYRD that the child is enrolled in the HASAP program then Halifax Youth and Recreation Department reserves the right to claim any difference owed for any previous, current or future sessions that money is owed, also Halifax Recreation Department reserves the right to request the money within the deadlines outlined in this PolicyLate Payments

Late payments can be accepted up to 14 days (not business days) into the session and will be pro-rated if need be (i.e. the student begins the session late) however the Halifax Youth and Recreation Department must be contacted in order for the late payment and/or prorated amount to be applied. If the Department (Program Coordinator) is not notified by the Parent/Guardian of the late payment then the HYRD reserves the right to not offer the prorated amount and also to not accept the student in the current session and/or future sessions. Any tuition payment not made to the Halifax Youth and Recreation Department within 14 days of the first class of the session will result in termination of the student from the program. The Halifax Youth and Recreation Department and the Town of Halifax reserve the right to collect any money that is over due within 30 days (not business days) of the session start date. Late fees may be applied at any time if the student is terminated and payment is not received within 30 days (not business days) of the student’s termination date. Also if the account has been late then there will NOT be a discount offered for following sessions until the account has remained in good standing for 30 business days (not business days) (1 session). Any student with a past due balance that is more than 60 days outstanding may not be allowed to attend any of the Halifax Youth and Recreation Department's programs and events.Additional Information

Discounts will not be given for having a student in more than one program and/or if there are 2 or more students enrolled in different programs, there are no exceptions. Students are allowed to switch programs during the first week of each session if the student decides they no longer like the program they originally signed up for BUT Students MUST obtain permission from the Program Coordinator AND Teacher before switching. Students will not be allowed to switch programs if it is past the first week of the session and/or the Coordinator is not notified by the Parent/Guardian. The refund policy still applies. * Program refers to After School Sportsmanship, Art and any future programs to be offered.

REFUND POLICY

The Halifax Youth and Recreation Department's Refund Policy applies to all Halifax Youth and Recreation Department run programs. I.E. Dances, Camps, After School Programs, and etc. The policies are as follows:

After School Program REFUND POLICY: Per the Halifax Youth and Recreation Department’s After School Programs Contract: any monies paid and/or prepaid for any After School Program are NON-REFUNDABLE. The Halifax Youth and Recreation Department recommends that (before you pre-pay for future sessions) your child attends at least one session of the program of their choice to make sure it is a program they are interested in going to, just be sure to send in your prepayment for future sessions before the last class of the first session so that you may still get the discount offered at that time. The Halifax Youth and Recreation Department also understands that life can be unpredictable and there may be an  extreme event or situation in which event your child cannot attend a prepaid session: in this event the Halifax Youth and Recreation Department may issue a Credit (pending approval of the Director) in the amount that you prepaid (minus any classes attended), for a future session of an After School Program of your choice. Please contact either the Halifax Youth and Recreation Director or the After School Program Coordinator directly. Again this is up to the Director's discretion and is not guaranteed.

REFUND POLICY FOR ALL OTHER PROGRAMS: Per the Halifax Youth and Recreation Department’s Contract*: any monies paid and/or prepaid for any Halifax Youth and Recreation Department’s Program are NON-REFUNDABLE. The Halifax Youth and Recreation Department also understands that life can be unpredictable and there may be an  extreme event or situation in which event your child cannot attend a scheduled pre-paid program (dance, camp, or other activity): in this event the Halifax Youth and Recreation Department can issue a Credit (pending approval of the Director in the amount that you prepaid (minus any program days attended), for a future Program (dance, camp, or other program) of your choice.*HYRD's Definition of Program: Any HYR department  activity separate from the after school program.) Again this is up to the Director's discretion and is not guaranteed.

ACTIONS POLICY

The Halifax Youth and Recreation Department reserves the right to not accept, to remove, and/ or to ban ANYONE from any program and/or event that the Department is hosting if any of the Halifax Youth and Recreation Department’s policies are violated. If this should occur please note that there will not be a refund of any type offered. Also The Halifax Youth and Recreation Department reserves the right to report any misconducts and or violations that are severe enough to local law enforcement. It is our obligation to provide fun but also safe events and activities to our community and we will do everything we can to ensure that our events and programs are nothing less than fun and safe.

PHOTO/VIDEO POLICY

All photos and or videos are property of the Halifax Youth and Recreation Department, anyone (who is not a Halifax Youth and Recreation Department Administrator) who duplicates pictures/videos without permission from the department will be prosecuted by local law enforcement. All photos/videos will be taken by HYRD employees, and any persons in pictures/videos will not be identified, because no identification will be made there will not be any permission needed from parent or guardians to take pictures/videos. Photos and/or videos may not be shared or commented on if posted onto facebook or any other social networking account.The Halifax Youth and Recreation Department reserves the right to take pictures of events and attendees.

PROCEEDS POLICY

All proceeds from Halifax Youth and Recreation Department's events benefit the Halifax Youth and Recreation Department so that we may continue to provide fun and safe events for our Children.

 

Welcome to the Halifax Youth and Recreation Department's Policy Page: The purpose of this page is to better inform you about important topics such as registration forms, refunds, and etc. These policies are private properties of the Halifax Youth and Recreation Department. Reviewed and updated 07/2014